Last updated: August 5, 2026
These Terms of Service ("Terms") govern your use of checkn, an attendance, quorum, and voting product for deliberative organizations, operated by Willow Works Group LLC, doing business as Willow Digital ("Willow Digital", "we", "us"), available at checkn.co and app.checkn.co (the "Service"). By creating an account or using the Service, you agree to these Terms.
You must be at least 18 years old and able to form a binding contract. If you use the Service on behalf of an organization — a fraternity or sorority chapter, a nonprofit board, a homeowners association, a union local, or any similar body — you represent that you are authorized to bind that organization to these Terms, and "you" includes that organization.
checkn does not use passwords. Members enroll by receiving a one-time sign-in link at an email address already on their organization's roster, and then registering a passkey on their own device. Checking in and voting require that passkey.
You are responsible for the devices holding your passkeys and for telling your organization promptly if one is lost or compromised. Roles within an organization — owner, admin, member — determine what each person can do, and the organization is responsible for the roster it imports and the roles it grants.
checkn lets an organization import its membership roster, run member check-in, track quorum, manage a speaking queue, conduct votes, and export a record of what happened. checkn is in development; features will be added, changed, and removed. During the private beta the Service is provided free of charge.
This is the most important thing in this document. checkn records what happens in your meeting; it does not decide what is permissible. Your bylaws, your parliamentary authority, and your presiding officer govern your proceedings. Quorum thresholds, voting eligibility, majority requirements, and whether a vote is open or secret are settings you configure to match your own rules.
We do not adjudicate disputes about your meetings, rule on points of order, certify election results, or take a position on whether an action your body took was valid. Nothing in the Service is legal advice.
Attendance, motions, votes, and minutes created through the Service belong to the organization that created them. We hold them as a custodian. You can export your record at any time, on any plan, and we will not withhold it as leverage over an unpaid invoice or a decision to leave.
We do not alter, delete, or reorder a completed record on request — not yours and not anyone else's. Corrections are made the way a deliberative body makes them: as new, attributed entries that reference what came before, leaving the original visible.
The Service is provided as-is and as-available, with no uptime commitment during the beta. Meetings happen on a schedule and software fails; keep a manual fallback for anything your bylaws require you to be able to do.
You may stop using the Service at any time. We may suspend an account that violates these Terms. Because the Service holds records that organizations may be legally required to keep, our default on termination is to make an organization's record read-only and available for export rather than to delete it. Deletion happens on your instruction, or under a retention policy we will publish before the first paying customer.
We may update these Terms. If a change materially affects your rights we will give notice through the Service or by email before it takes effect.
Questions about these Terms: [email protected].